Property Administration Coordinator - Capital Transactions

We’ve been trusted to serve Aussie communities since 1914 and grown to become a top 30-listed on the ASX with over 115,000 team members and a portfolio of iconic brands. At Coles Group, you’ll not only get to make a difference to millions of Aussie lives—you’ll also get to see your impact.

About the team

Property looks after one of Australia’s most dynamic portfolios. With an extensive footprint of over 1,800 retail outlets nationally, we’re growing every day. Our team manages every one of these locations, and we work together with our business units on all thing’s property, from site acquisition through to asset management.

About the role

Join Coles Property as a Property Administration Coordinator – Capital Transactions, where you’ll play a key role in supporting our Capital Transactions team with acquisitions, divestments, internal approvals, property data management and day to day operations of the team. 

This is an exciting opportunity to contribute to projects that shape our store network, working with a highly collaborative property team and key stakeholders across Coles.

If you’re organised, switched on, and eager to grow your career in property, this is your chance to get your foot in the door with one of Australia’s most recognised brands.

 
Applications close on Monday 8th September. 

 
 
 
What you’ll do

  
You’ll provide critical support to the Capital Transactions team, coordinating communications between internal teams, consultants, and ensuring seamless processes and timely outcomes.

 
 
You’ll also

 
 
•    Assist with research, due diligence, and preparation of board papers and presentations
•    Support the team in completing freehold acquisitions, developing property strategies, and divestments
•    Monitor local council planning activity, rezonings, and development applications
•    Process consultant invoices and authority fees accurately and on time
•    Prepare documentation for Capital Approval Committee submissions
•    Contribute to reporting, progress tracking, and effective stakeholder communication.

 
 
About you and your skills 

Organised and detail-oriented, you bring strong admin and project management skills, with confidence in PowerPoint and Excel, to bring insights to life.

You’re adaptable and collaborative, able to work both independently and as part of a team. You manage multiple priorities with ease and build strong relationships across a diverse range of stakeholders.

You might not come from a traditional property background, but what sets you apart is your passion for property, your willingness to learn, and your ability to stay one step ahead in a fast-paced environment. 

We’re open to candidates from store operations backgrounds—especially those who’ve had exposure to maintenance, hold property and construction certificates, or property graduates looking to launch their careers. 

  
You’ll also:

 
•    Be confident, organised and calm under pressure
•    Excel at written and verbal communication
•    Enjoy completing research and getting to the facts of property transactions
•    Be tech-savvy and systems-minded
•    Bring a curious mindset. 

#LI-MAR

What’s in it for you?

• Flexible working options: We know that work is only one part of your life, so we actively encourage a positive work-life balance and provide hybrid working options to help you achieve it.
• Office perks: Take advantage of our gym facility and fitness classes, free parking, BBQ area, mini-Coles supermarket, fooderie hub where you can sample new products before they hit the shelves, school holiday program and so much more when you come in.
• Discounts: Eligible team members receive 5% discount all year round on your Supermarket and Liquor online and in-store purchases. We also offer additional periods of double discount (10%) at various times throughout the year. As well as hotdeals exclusive to team members that translate into additional savings.
• Reward through recognition: Give and receive recognition, linked to our Coles values, through our digital recognition platform ‘mythanks’. You can accumulate points to redeem in the online shop for exciting gifts and electronic gift cards from an extensive range of retailers.
• Opportunities for learning and development: No matter where you start within our diverse business, you’ll have experiences, exposure, and education to satisfy you. Discover and explore a variety of career development programs and job-specific training.
• Paid parental leave: We understand how important your life outside work is and offer permanent team members paid parental leave to support you in balancing work and family.
• Investment in your future: Our annual team member share plan offer allows eligible team members to make regular pre-tax salary sacrifice deductions to purchase Coles Group shares.

About the recruitment process

We’re continuing to build a gender equitable team, and a culture that is just as diverse, inclusive and welcoming as the communities we serve. We are committed to creating a workplace that is safe and respectful for our team. We encourage applications from people of all ages, cultures (including Aboriginal and Torres Strait Islander peoples), abilities, sexual orientation and gender identities.

We’re happy to adjust our recruitment process to support candidates with disability. For further information and additional contact details visit the ‘Our Recruitment Process’ section of our careers site or email inclusionrecruitment@coles.com.au

Job ID: 160795

Employment Type: Full time