Senior Project Coordinator - Hawthorn East

We’ve been trusted to serve Aussie communities since 1914 and grown to become a top 30-listed on the ASX with over 115,000 team members and a portfolio of iconic brands. At Coles Group, you’ll not only get to make a difference to millions of Aussie lives—you’ll also get to see your impact.

About the team

Our Coles Liquor team work across three leading brands (Liquorland, First Choice Liquor Market and Vintage Cellars), each with their own unique offering and customer base. With a network of more than 930 stores and ultra-convenient online sites, delivering on our commitment to provide accessible drink solutions for every occasion.

About the role

Reporting to the Transformation Program Manager, we’re looking for an efficient Senior Project Coordinator to provide administrative support including task tracking, finance tracking and progress reporting, as well as taking on project management activities of smaller Digital projects.
 
You’ll also:

• Coordinating project setup activities including setting up of project codes and budgets, finance trackers and timesheet task creation.
• Setting up and facilitating mid & end of period financial reviews, monitoring timesheets, managing journals and accruals, analysing finance results and reconciling SAP and finance tracker differences.
• Assisting with procurement activities including raising purchase orders and processing invoices under direction of the Project Manager.
• Preparing necessary presentation materials for meetings.

• Assist with the coordination of recruitment & resource planning and onboarding & offboarding.
• Provide admin support for all PMO meetings; book meetings, complete agenda’s, minutes, follow up reports and weekly updates.
• Collaborating with other project managers to plan, coordinator and execute projects, including developing detailed project plans, monitoring timelines, budgets and deliverables.
• Identifying and mitigating project risks to ensure smooth delivery.
• Driving process improvements and streamlining workflows to optimise project outcomes.

About you and your skills

We’re looking for a strong administrator who is looking to grow their career in the project management space. Previous experience in a project support role will be preferable.  
 
You’ll also need: 

• Professional approach and demonstrated ability to work with people with a variety of backgrounds and seniority.
• Ability to collaborate with and influence multiple stakeholders.
• Ability to manage multiple tasks with a high level of attention to detail, and think critically about plans, processes and direction of the project.
• Strong technical skills including advanced MS Suite skills (Excel, PowerPoint, Word, Outlook).
• Formal project management accreditation highly desirable.

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What’s in it for you?

• Flexible working options: We know that work is only one part of your life, so we actively encourage a positive work-life balance and provide hybrid working options to help you achieve it.
• Office perks: Take advantage of our gym facility and fitness classes, free parking, BBQ area, mini-Coles supermarket, fooderie hub where you can sample new products before they hit the shelves, school holiday program and so much more when you come in.
• Discounts: Eligible team members receive 5% discount all year round on your Supermarket and Liquor online and in-store purchases. We also offer additional periods of double discount (10%) at various times throughout the year. As well as hotdeals exclusive to team members that translate into additional savings.
• Reward through recognition: Give and receive recognition, linked to our Coles values, through our digital recognition platform ‘mythanks’. You can accumulate points to redeem in the online shop for exciting gifts and electronic gift cards from an extensive range of retailers.
• Opportunities for learning and development: No matter where you start within our diverse business, you’ll have experiences, exposure, and education to satisfy you. Discover and explore a variety of career development programs and job-specific training.
• Paid parental leave: We understand how important your life outside work is and offer permanent team members paid parental leave to support you in balancing work and family.
• Investment in your future: Our annual team member share plan offer allows eligible team members to make regular pre-tax salary sacrifice deductions to purchase Coles Group shares.

About the recruitment process

We’re continuing to build a gender equitable team, and a culture that is just as diverse, inclusive and welcoming as the communities we serve. We are committed to creating a workplace that is safe and respectful for our team. We encourage applications from people of all ages, cultures (including Aboriginal and Torres Strait Islander peoples), abilities, sexual orientation and gender identities.

We’re happy to adjust our recruitment process to support candidates with disability. For further information and additional contact details visit the ‘Our Recruitment Process’ section of our careers site or email inclusionrecruitment@coles.com.au

Job ID: 144841

Employment Type: Full time