Property Administration Coordinator - Hawthorn East

We’ve been trusted to serve Aussie communities since 1914 and grown to become a top 30-listed on the ASX with over 115,000 team members and a portfolio of iconic brands. At Coles Group, you’ll not only get to make a difference to millions of Aussie lives—you’ll also get to see your impact.

About the team

As one of the biggest brands in Australia, we connect with millions of Australians  each week. Whether it’s connecting our customers with relevant content through digital innovation, omni-channel storytelling or impactful advertising that reaches 98% of Australians, our Marketing team play an important role in driving our brand forward, helping Australians eat and live better every day.

About the role

This is an exciting opportunity to step into a key support role within our Property Development team at Coles. As a Property Administration Coordinator, you’ll be instrumental in keeping our development projects moving—providing administrative and project coordination support to help bring new stores and major upgrades to life. 

It’s a fast-paced, varied role that sits at the heart of our property operations, giving you exposure to everything from board papers to site visits. If you’re organised, switched on, and eager to grow your career in property, this is your chance to get your foot in the door with one of Australia’s most recognised brands.

Applications close on Friday 8th August. 

What you’ll do

You’ll be the operational heartbeat of the team—coordinating timelines, supporting key documents and board submissions, and managing communication across internal and external stakeholders. 

You’ll also

•    Support the Development team with admin, project coordination, reporting, and research
•    Assist with Board paper preparation and Capital Approval Committee documentation
•    Coordinate site visits and meetings, draft presentations and correspondence
•    Work across departments to ensure smooth project delivery and stakeholder engagement
•    Manage project documentation, data tracking and compliance
•    Liaise with consultants, suppliers, and legal teams on development projects.

About you and your skills

You’ll have strong admin and project coordination experience and be confident using PowerPoint and Excel to bring insights to life. 

You might not come from a traditional property background, but what sets you apart is you are passionate about property, your willingness to learn, your sharp eye for detail, and your ability to stay one step ahead in a fast-paced environment. 

We’re open to candidates from store operations backgrounds—especially those who’ve had exposure to maintenance, hold property and construction certificates, or property graduates looking to launch their careers. 

You’ll also:

•    Be confident, organised and calm under pressure
•    Excel at written and verbal communication
•    Be tech-savvy and systems-minded
•    Work well independently and collaboratively
•    Juggle competing priorities with maturity and poise
•    Have a curious mindset.

#LI-MAR

What’s in it for you?

• Flexible working options: We know that work is only one part of your life, so we actively encourage a positive work-life balance and provide hybrid working options to help you achieve it.
• Office perks: Take advantage of our gym facility and fitness classes, free parking, BBQ area, mini-Coles supermarket, fooderie hub where you can sample new products before they hit the shelves, school holiday program and so much more when you come in.
• Discounts: Eligible team members receive 5% discount all year round on your Supermarket and Liquor online and in-store purchases. We also offer additional periods of double discount (10%) at various times throughout the year. As well as hotdeals exclusive to team members that translate into additional savings.
• Reward through recognition: Give and receive recognition, linked to our Coles values, through our digital recognition platform ‘mythanks’. You can accumulate points to redeem in the online shop for exciting gifts and electronic gift cards from an extensive range of retailers.
• Opportunities for learning and development: No matter where you start within our diverse business, you’ll have experiences, exposure, and education to satisfy you. Discover and explore a variety of career development programs and job-specific training.
• Paid parental leave: We understand how important your life outside work is and offer permanent team members paid parental leave to support you in balancing work and family.
• Investment in your future: Our annual team member share plan offer allows eligible team members to make regular pre-tax salary sacrifice deductions to purchase Coles Group shares.

About the recruitment process

We’re continuing to build a gender equitable team, and a culture that is just as diverse, inclusive and welcoming as the communities we serve. We are committed to creating a workplace that is safe and respectful for our team. We encourage applications from people of all ages, cultures (including Aboriginal and Torres Strait Islander peoples), abilities, sexual orientation and gender identities.

We’re happy to adjust our recruitment process to support candidates with disability. For further information and additional contact details visit the ‘Our Recruitment Process’ section of our careers site or email inclusionrecruitment@coles.com.au

Job ID: 160594

Employment Type: Full time