Executive Assistant

We’ve been proudly serving Australian communities since 1914 and have grown to become a top 30-listed company on the ASX with a portfolio of iconic homegrown brands. At the heart of our continued success is over 115,000 team members working across the country, all contributing to bringing our customers smiles. You’ll not only get to see your work make a difference, you’ll be part of a team working together to help Australians eat and live better every day.

About the team

Our Coles Liquor team work across three leading brands (Liquorland, First Choice Liquor Market and Vintage Cellars), each with their own unique offering and customer base. With a network of more than 930 stores and ultra-convenient online sites, delivering on our commitment to provide accessible drink solutions for every occasion.

About the role

Are you highly organised, proactive, and passionate about supporting senior leaders? We’re looking for an experienced Executive Assistant to join our team and play a pivotal role in managing day-to-day operations, correspondence, and coordination on behalf of two of our senior leaders in Liquor; GM Commercial and GM Customer, Trade Planning & Loyalty.

This is an exciting opportunity to work in a dynamic environment where your attention to detail and ability to anticipate needs will make a real impact.

You’ll also:

• Plan, coordinate, and monitor a range of administrative activities, ensuring deadlines are met
• Liaise with internal and external stakeholders to schedule meetings, share documents, and maintain governance
• Organise meetings, interviews, events, and travel, including venues, catering, and accommodation
• Manage documentation and ensure compliance with systems and processes
• Track and reconcile expenses, adhering to policy and advising on updates
• Identify and report instances of non-compliance, ensuring confidentiality at all times
• Support stakeholder engagement through meetings, events, and communication

About you and your skills

Our ideal candidate is an exceptional communicator and organiser who thrives in a fast-paced environment. A positive, professional attitude is essential, along with the confidence to set boundaries and say ‘no’ when needed to protect our senior leaders’ time and priorities. You’ll bring experience in coordinating events and a collaborative mindset, knowing when to delegate to ensure our business areas, senior leaders, and their teams are set up for success. Adaptability is key - being comfortable with change and ambiguity will help you excel in this dynamic role.

You’ll also ideally have:

• Previous experience as an Executive Assistant, ideally within a large and complex organisation
• Strong planning and organisational skills, with the ability to manage multiple priorities under pressure and at pace
• Excellent written and verbal communication skills, adaptable to different audiences
• High-level computer literacy, including Microsoft Office and corporate systems
• A proactive approach to problem-solving and a commitment to confidentiality
• Experience coordinating events, meetings, and travel logistics

What’s in it for you?

• Flexible working options: We know that work is only one part of your life, so we actively encourage a positive work-life balance and provide hybrid working options to help you achieve it.
• Office perks: Take advantage of our gym facility and fitness classes, free parking, BBQ area, mini-Coles supermarket, fooderie hub where you can sample new products before they hit the shelves, school holiday program and so much more when you come in.
• Discounts: Eligible team members receive 5% discount all year round on your Supermarket and Liquor online and in-store purchases. We also offer additional periods of double discount (10%) at various times throughout the year. As well as hotdeals exclusive to team members that translate into additional savings.
• Reward through recognition: Give and receive recognition, linked to our Coles values, through our digital recognition platform ‘mythanks’. You can accumulate points to redeem in the online shop for exciting gifts and electronic gift cards from an extensive range of retailers.
• Opportunities for learning and development: No matter where you start within our diverse business, you’ll have experiences, exposure, and education to satisfy you. Discover and explore a variety of career development programs and job-specific training.
• Paid parental leave: We understand how important your life outside work is and offer permanent team members paid parental leave to support you in balancing work and family.
• Investment in your future: Our annual team member share plan offer allows eligible team members to make regular pre-tax salary sacrifice deductions to purchase Coles Group shares.

About the recruitment process

We’re continuing to build a gender equitable team, and a culture that is just as diverse, inclusive and welcoming as the communities we serve. We are committed to creating a workplace that is safe and respectful for our team. We encourage applications from people of all ages, cultures (including Aboriginal and Torres Strait Islander peoples), abilities, sexual orientation and gender identities.

We’re happy to adjust our recruitment process to support candidates with disability. For further information and additional contact details visit the ‘Our Recruitment Process’ section of our careers site or email inclusionrecruitment@coles.com.au

Job ID: 174440

Employment Type: Full time

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