Executive Assistant - Hawthorn East

We’ve been trusted to serve Aussie communities since 1914 and grown to become a top 30-listed on the ASX with over 115,000 team members and a portfolio of iconic brands. At Coles Group, you’ll not only get to make a difference to millions of Aussie lives—you’ll also get to see your impact.

About the team

Our Coles Liquor team work across three leading brands (Liquorland, First Choice Liquor Market and Vintage Cellars), each with their own unique offering and customer base. With a network of more than 930 stores and ultra-convenient online sites, delivering on our commitment to provide accessible drink solutions for every occasion.

About the role

Supporting the General Manager of Operations & Supply Chain and General Manager of Transformation & Strategy in a fast paced environment, this role is a key point of contact between two General Managers in and a multitude of senior stakeholders. In this role you will provide end to end administration support to both General Managers and administration support to the GM’s direct reports and wider teams. 
 

This role is based at our Hawthorn Store Support Centre.

On a day to day basis you will assist with diary and travel management, preparation of and maintenance of documents/presentations, archiving/file management, expense reconciliation and invoice processing, problem solving and strong stakeholder engagement.  You will also be a key point of contact for external stakeholders including key service providers and regulators. 

Other ways you will make an impact include:  

• Assist in the preparation, formatting and finalisation of reporting, including reports to the Executive and Board
• Represent the General Managers and team within the EA community across Coles   
• Co-ordinate and support functional and enterprise events and activities (Conferences, Strategy Days)
• Anticipate and communicate with key stakeholders and arrange required documentation for key meetings/events
• Respond to suppliers and externals in an appropriate and timely manner and ensure accurate and timely processing of invoices
• Manage and complete Digital & finance administrative tasks   
• Act with complete confidentiality and integrity at all times 

About you and your skills 

We are looking for an experienced Executive Assistant with a demonstrated track record in supporting senior leaders. You’re a self-starter with initiative, strong problem-solving skills and strong stakeholder management skills. 

 
You'll also need:

• A successful track record in an ASX listed organisation
• Excellent verbal and written communication
• Ability to adapt, multitask and problem-solve
• Demonstrable experience handling confidential information
• Maturity, resilience, and the ability to work with minimal direction at times
• Confidence to liaise with all levels of the organisation

What’s in it for you?

• Flexible working options: We know that work is only one part of your life, so we actively encourage a positive work-life balance and provide hybrid working options to help you achieve it.
• Office perks: Take advantage of our gym facility and fitness classes, free parking, BBQ area, mini-Coles supermarket, fooderie hub where you can sample new products before they hit the shelves, school holiday program and so much more when you come in.
• Discounts: Eligible team members receive 5% discount all year round on your Supermarket and Liquor online and in-store purchases. We also offer additional periods of double discount (10%) at various times throughout the year. As well as hotdeals exclusive to team members that translate into additional savings.
• Reward through recognition: Give and receive recognition, linked to our Coles values, through our digital recognition platform ‘mythanks’. You can accumulate points to redeem in the online shop for exciting gifts and electronic gift cards from an extensive range of retailers.
• Opportunities for learning and development: No matter where you start within our diverse business, you’ll have experiences, exposure, and education to satisfy you. Discover and explore a variety of career development programs and job-specific training.
• Paid parental leave: We understand how important your life outside work is and offer permanent team members paid parental leave to support you in balancing work and family.
• Investment in your future: Our annual team member share plan offer allows eligible team members to make regular pre-tax salary sacrifice deductions to purchase Coles Group shares.

About the recruitment process

We’re continuing to build a gender equitable team, and a culture that is just as diverse, inclusive and welcoming as the communities we serve. We are committed to creating a workplace that is safe and respectful for our team. We encourage applications from people of all ages, cultures (including Aboriginal and Torres Strait Islander peoples), abilities, sexual orientation and gender identities.

We’re happy to adjust our recruitment process to support candidates with disability. For further information and additional contact details visit the ‘Our Recruitment Process’ section of our careers site or email inclusionrecruitment@coles.com.au

Job ID: 158518

Employment Type: Full time